Staff Support: Staff Computer Policy

This policy outlines the computer models' eligibility criteria and usage guidelines for the current school year. 

Staff Computer Policy

Revision 6.0

Technology Resources

IDEA’s technology and information resources, including its networks, computer systems, email accounts, devices connected to its networks, and all IDEA-owned devices used on or off school property, are primarily for administrative and instructional purposes. Email transmissions and other use of IDEA’s technology resources are not confidential and can be monitored at any time to ensure appropriate use. IDEA may permit remote access to its network from the Internet on a limited basis for authorized staff. Users are expected to maintain the same security standards when operating IDEA computers or accessing the IDEA network remotely.  Access procedures and passwords are not to be shared with anyone.  All policies and rules regarding network use apply to remote access. Employees who are authorized to use IDEA’s technology and information resources are required to abide by the provisions of IDEA’s acceptable use policy and administrative procedures. Failure to do so can result in the suspension of access or termination of privileges and may lead to disciplinary and legal action.  Employees with questions about technology and information resources can contact the IT department. (Employee Handbook 2021)

Computer Eligibility Criteria

IDEA Public Schools currently issues four types of computer models for staff and students.  The IDEA computer models are defined by the area of where equipment is distributed. 

Any request for models outside the defined standard below must be approved by Finance and IT (i.e. Surface pro, Surface Books) and each department is responsible for the procurement of the equipment.

Note:  No personal computers/devices will be set up with IDEA Public Schools accounts.

Device Distribution Process

Device Pick Up Process

 All devices must be picked up by the hiring manager if the employee is terminated or resigns.

*If you have questions about the process, please reach out to your computer technician.

Computer Replacements

Campus budgets for (2) computer replacements each school year.  The campus would incur the cost of any inventory loss throughout the life of the computer. This also applies to HQ.

ONLY 1 computer system per employee: One Standard Model or Department/Campus Purchase Non-Standard Model (i.e Surface Pro or Surface Book) but not both. 

Teacher/ APO Career Pathway Technology Assets
Teacher Career Pathway technology assets may be included with the IDEA Standard Issued Computer. All laptops and tablets procured by TCP Funds must be checked out via Asset Panda and are eligible to be transferred from one campus to another. Teachers may also keep their TCP technology if they transition to a regional office or HQ.  Once the employee leaves the organization, the hiring manager must pick all assets checked out to the employee including those bought with TCP funds.

Headquarters Staff

All devices must be picked up by the hiring manager if the employee is terminated or resigns.

Campus Instructional Staff

All devices must be picked up by the hiring manager if the employee is terminated or resigns.

Campus Operations Staff

All devices must be picked up by the hiring manager if the employee is terminated or resigns.

Ala Carte Requests 

Technology Operations will allow campuses to purchase devices outside of the standard-issued laptop if the campus is willing to invest discretionary funds, but the order cannot exceed $2500.00 for the laptop to be financially compliant. Please send a request via Zendesk to your Campus Technician. For any questions, please reach out to Male Barrientos.   

IDEA Technology Hardware Catalog 

Mobility Guidelines: Staff Mobility: Business Communication Services & Allocations by Role

Staff Handbook: Refer to section 10 of the Employee Handbook for your state

Questions or Concerns: Please submit a ticket to the IT department.